Fundraising Advice and Guidance

Safety check - A risk assessment will help keep your event safe. Check the venue and look for potential hazards. Contact the Fundraising Team if you need any advice on writing a risk assessment. 

First aid - some events may need a first aider to be present, so check this with your local authority. The usual ratio is one first aider to every 50-100 guests. Some venues may provide this service as part of their hire agreement.  

Raffles & lotteries - You don’t need a licence if you’re only selling tickets at your event and drawing the raffle on the same day. If you’re planning a larger raffle or want to sell tickets online or to the public in advance of the event, you may need a licence and there will be ticket printing costs. Find the regulations at gamblingcommission.gov.uk  

Public collection - Holding a collection in a public place can be a great way to raise funds and awareness. You’ll need permission from either the local authority or land/venue owner before you can begin your collection. We can provide you with proof that you’re collecting for us, along with collection buckets. Please keep a record of what you’ve collected in case you’re asked for the accounts.  

Cash Collections - For your own protection, ensure that you count the money raised with another person present and ask them to verify the total amount. Keep it in a secure place and bank it as soon as possible. 

Alcohol licence - Most venues will already have a licence to sell or supply alcohol. If not, you may need a Temporary Event Notice (England and Wales) from your local authority. Search gov.uk/guidance/alcohol-licensing for further information. 

Food - If you’re preparing food, be aware of hygiene regulations. For more info, search food.gov.uk  

Insurance - If you’re organising your own fundraising event, you are responsible for making sure the event has sufficient insurance. Your event may require Public Liability cover. In the first instance check with your insurer, or venues insurer about suitable cover. If you are not already covered by this, you will need to source your own insurance. A simple search online will give you lots of results of insurance companies for you to approach 

Live music - Depending on your venue, a licence is also required if you have booked a singer or band to perform.